Every feature, and the honest list of what is missing

The shape of the app

Five screens carry the working day: customers, appointments, sales, payments and analytics. Everything else — the catalogue, the exports, the widgets, the backup — hangs off those five rather than competing with them for attention.

Each feature below has its own page with the detail, the limits and the questions people actually ask about it.

Customer records

Unlimited customers with name, phone, e-mail, address and your own custom fields. Several phone numbers and addresses per customer, tags, search, archive, and one-tap import from phone contacts.

• Unlimited customer records, no row or entry cap
• Custom fields you define yourself
• Multiple phone numbers and addresses on one customer
• Import from the phone contact list in one tap
• Tags and instant search
• Archive instead of delete — history stays intact
• Every appointment, sale and payment visible inside the customer profile

Customer records

File attachments

Attach PDFs and photos to a customer — contracts, ID copies, before/after shots, measurement sheets. Files are copied into the app storage and open with the phone default viewer. Added in version 1.5.4.

• PDF and image attachments on the customer detail screen
• Picked through the system file picker — no storage permission is requested
• Stored inside the app private storage on the device
• Open with the phone default viewer, delete with a confirm step

File attachments

Appointments and reminders

Appointments with date, time and a linked customer. A reminder arrives as a notification or as a full-screen alarm with one of 17 sounds, and keeps working on phones with aggressive battery saving.

• Appointments tied to a customer record
• Reminder as a notification or as a full-screen alarm
• 17 alarm sounds
• Daily and weekly views
• Survives aggressive battery optimisation on Chinese OEM ROMs

Appointments and reminders

Sales and order tracking

Sales recorded with product and service line items from your own catalogue, in 70 currencies, with an order status that runs from quote through accepted, delivered and paid.

• Product and service line items with quantity and price
• Your own catalogue of products and services with saved prices
• 70 currencies, each sale in its own currency
• Order status: quote, accepted, partially paid, paid
• Optional delivery date with a shipped badge in the list
• Payment status of every sale visible at a glance

Sales and order tracking

Installments and payment tracking

Split a sale into installments with a due date and an amount each, record partial payments one by one, and see everyone who owes you money on a single pending-payments screen with overdue colour codes.

• Installment plans with a due date and amount per instalment
• Cash, in-person and partial payments recorded individually
• Pending payments screen: who owes what, right now
• Overdue amounts marked with clear colour codes
• Installment due dates can raise a reminder like an appointment

Installments and payment tracking

Analytics dashboard

Revenue, collection and order figures in charts: an order summary per currency, a period-versus-period comparison, a 12-month trend line, best customers and best-selling products.

• Order summary card per currency, with collected and outstanding split out
• Period comparison card: this period, previous period, change percentage
• Custom date range from a calendar, with a chosen comparison range
• 12-month revenue and collection trend chart
• Best customers and best-selling products or services
• Income broken down per currency

Analytics dashboard

Excel and PDF reports

Multi-sheet .xlsx and designed PDF reports generated on the device and shared straight to WhatsApp, e-mail or any other app. Three export points: the analytics screen, any filtered list, and a full export with a date range. Added in version 1.3.0.

• Multi-sheet Excel files with typed cells, frozen headers, auto-filter and live SUM rows
• PDF reports with a brand band, KPI cards, styled tables and page numbers
• Export the exact list you are looking at, filters included
• Full export from settings with a date range and segment picker
• Opens correctly in Excel, LibreOffice, Google Sheets and WPS
• Right-to-left layouts mirrored properly in both formats
• Your company name appears in the report cells

Excel and PDF reports

Home screen widgets

Three widget types — today's appointments, quick stats and an overview — so the working day is readable without opening the app.

• Today's appointments widget
• Quick stats widget
• Overview widget
• Tap through straight to the record

Home screen widgets

Backup and restore

A one-tap local backup file you keep wherever you like, a silent safety snapshot every three days, and a restore that validates the file before touching a single existing record.

• One-tap backup file, moved to a new phone by hand
• Automatic safety snapshot every three days, last three kept
• Restore validates the file first and runs in one transaction
• A safety snapshot is taken automatically before any restore
• Team archives are included in the restore screen

Backup and restore

Works fully offline

Every feature of the single-user CRM runs with no connection at all. There is no server call in the personal mode, so there is nothing to be slow, nothing to fail and nothing to leak.

• No connection required for any personal-mode feature
• No account, no sign-up, no e-mail address requested
• Customer data is stored in a local database on the device
• Reports and exports are generated on the device

Works fully offline

Privacy by architecture

In personal mode nothing leaves the phone. In team mode the sync runs through the manager own Google Drive and every change is encrypted before it leaves the device — there is no vendor server holding your customer list.

• Personal mode: no cloud, no server, no account
• Team mode: the manager own Google Drive is the transport
• Changes encrypted on the device before upload
• Deepliy operates no customer database of its own
• Business use, ages 18+

Privacy by architecture

Team workspace (paid)

The manager creates a workspace, staff join with a code, and everyone works on their own phone — offline too. Changes sync through the manager own Google Drive. This is the only paid part of the app. Added in version 1.5.2.

• Manager creates the workspace; staff join with an invite code
• Every device keeps working offline and syncs when it can
• Sync transport is the manager own Google Drive
• Per-member permissions, including who may export which segment
• Members see only their own portfolio when scoped
• Seat packages of 1+5, 1+10 and 1+15; the manager is the only payer
• Manager chooses how revenue is attributed after a customer is reassigned

Team workspace (paid)

Large screens and desktop

On windows wider than 600dp the bottom bar becomes a left navigation rail, so the app is usable on tablets, ChromeOS and the Google Play desktop route. A touchscreen is not required. Added in version 1.2.0.

• Navigation rail instead of a bottom bar on wide windows
• Live window resize keeps state
• Touchscreen declared not required — desktop and ChromeOS devices are not filtered out
• Runs on Android 5.0 through Android 16

Large screens and desktop

45 interface languages

The interface, the date formats and the alarm texts are translated into 45 languages, right-to-left layouts included, and every language ships inside the download.

• 45 interface languages
• Right-to-left layouts for Arabic, Persian and Urdu
• All languages included in the install — no extra download
• Dark and light themes

45 interface languages

What the app deliberately does not do

A feature list that never says no is a sales document rather than a description. These are out of scope on purpose, and if one of them is what you need, another tool will serve you better.

• No iOS version — Android only, including tablets and ChromeOS
• No web dashboard or browser version
• No legally issued invoices, tax documents or e-invoicing
• No built-in payment collection — payments are recorded, not processed
• No bulk e-mail or SMS campaign sending
• No lead scoring, deal pipeline automation or marketing automation
• No Deepliy-operated cloud account: team sync uses the manager own Google Drive

Who it is built for

• Small businesses
• Freelancers and self-employed
• Hairdressers, barbers and beauty salons
• Tailors, repair shops and workshops
• Real estate agents
• Tutors, coaches and consultants
• Insurance and sales agents
• Small shops and home businesses